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College of Arts and Sciences Privacy Notice

Effective: 2011-04-22

Applicability

This privacy notice applies only to the web pages of the Indiana University College of Arts and Sciences and explains our practices concerning the collection, use, and disclosure of visitor information. Visitor information collected by theCollege of Arts and Sciences will be used only as outlined in this privacy notice.

Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university web sites should review the privacy notices for the particular sites they visit. The College of Arts and Sciences is not responsible for the content of other web sites or for the privacy practices of web sites outside the scope of this notice.

Changes

Because Internet technologies continue to evolve rapidly, the College of Arts and Sciences may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised privacy notice.

Collection and Use

Passive/Automatic Collection

When you view pages on our site, the web server automatically collects certain technical information from your computer and about your connection. This web site is hosted on Webserve, a shared web hosting environment provided by IU's University Information Technology Services. For more information about privacy practices related to Webserve, read the Webserve Privacy Notice Supplement.

In addition to any information collected by Webserve, our site does not collect any technical information from your computer or about your connection.

Continued use of our web site indicates consent to the collection, use, and disclosure of this information as described in this notice.

This technical information is not retained or utilized. This information is:

  • used for internal review
  • used to improve the content of our site

Information Used For Contact

If you supply us with your postal/mailing address via a web form on this website, you may receive periodic mailings from us with information on upcoming events and College news. You may receive mailings from other Indiana University-affiliated organizations, including the IU Alumni Association and the IU Foundation.

If you do not wish to receive such mailings, or would like to be added to our "do not share" list, please let us know by sending us an email at the listed address below.

Information Sharing

We do not share any aggregate, non-personally-identifiable information with other entities or organizations.

Except as provided in the Disclosure of Information section below, we do not attempt to use the technical information discussed in this section to identify individual visitors.

We may share personally-identifiable information that you provide voluntarily via web form, including your name and contact information, with other Indiana University-affiliated entities or organizations, under the following circumstances:

This information is:

  • not shared with other organizations for commercial purposes

Active/Manual/Voluntary Collection

Other than automatically collected technical information about your visit (described above, or cookies described below), we may ask you to provide information voluntarily, such as through forms or other manual input — in order to make products and services available to you, to maintain and manage our relationship with you, including providing associated services or to better understand and serve your needs. This information is generally retained as long as you continue to maintain a relationship with us. Your providing this information is wholly voluntary. However, not providing the requested information (or subsequently asking that the data be removed) may affect our ability to deliver the products or service for which the information is needed. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this notice. Information we may actively collect could include:

  • the email addresses of those who communicate with us via email
  • name
  • address
  • telephone number
  • fax number
  • information volunteered by the visitor, such as preferences, survey information and/or site registrations
  • email

Cookies

Our site does not use cookies to store information about your actions or choices on pages associated with our site. (A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page.)

Children

  • As with all web usage, we suggest that parents monitor children under age 13, and that children under age 13 obtain permission from a parent or guardian before interacting with our site.

Use of Third Party Services

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies" (described above) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted to and stored by Google.

For more information, please visit Google's Privacy Center.

Updating Inaccurate Information

In some cases, we will grant visitors the ability to update or correct inaccuracies in the information that we maintain.

Visitors can have this information corrected by:

  • sending an email to the address listed below.

Disclosure of Information

Other than sharing your information with other appropriate Indiana university personnel and units to ensure the quality, functionality, and security of our web site, or manage your relationship with us as described in the Information Sharing section above, we will not disclose personally identifiable information about your use of the site except under the following circumstances:

  • With your prior written (including email) consent
  • When we have given you clear notice that we will disclose information that you voluntarily provide
  • With appropriate external parties, such as law enforcement agencies, in order to investigate and respond to suspected violations of law or University policy. Any such disclosures shall comply with all applicable laws and university policies.

Security

Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we are committed to protecting the privacy of our visitors, we cannot guarantee the security of any information that you transmit to University web sites, and you do so at your own risk. However, once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.

In addition, we will comply with all applicable Federal, State and local laws regarding the privacy and security of visitor information.

We have appropriate security measures in place in our physical facilities to protect against the loss, misuse, or alteration of information that we have collected from you at our site.

Privacy Notice Changes

From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.

  • Only data collected from the time of the policy change forward will be used for these new purposes. If you are concerned about how your information is used, you should check back at our Website periodically.

Contact Information

If you have questions or concerns about this policy, please contact the College Web Team via email at jbowie@indiana.edu.

If you feel that this site is not following its stated policy and communicating with the owner of this site does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the University Information Policy Office, 812-855-UIPO, uipo@iu.edu.