Course Proposals—New Courses
Course Proposals and CARMIn
Departments use CARMIn (the Course
Approval, Remonstrance, Maintenance and Integration system) to electronically submit
all proposals for new courses and changes to the core attributes of courses,
such as course description, credit hours, method of instruction and other
aspects of the course as it is listed in the IU system-wide Master Course
Inventory. CASE Breadth of Inquiry and Culture Studies designations as well as
requests to add courses to the IUB General Education inventory are handled
separately (See CASE Breadth of Inquiry and Culture Studies designations and
Gen Ed). To access this system, please contact June Hacker (email@example.com; 855-3953). For information regarding how
to initiate or approve a course request, please see "Initiating a Course Request Job
Aid" and "Approving a Course Request Job
Workflow in CARMIn
When a member of a department (faculty or staff) initiates a New Course or a Course Change edoc via CARMIn, the electronic document is automatically routed to the next person in the approval chain, who is either the Chair or the Director of Undergraduate Studies (DUS) of the department. The Chair or DUS can approve the request or return it-with comments-to the initiator. Once the Chair or DUS approves a request, it is then routed to the College. John Lucaites, the Associate Dean for Arts and Humanities and Undergraduate Education, and David Halloran, the Assistant Dean for Undergraduate Curriculum, review requests in consultation (if necessary) with appropriate members of the Committee for Undergraduate Education (CUE). Courses that are eligible to carry graduate credit will also need to be approved by the Graduate Division and the University Graduate School. Most course proposals can be approved at this stage. Proposals that raise significant questions of policy or pedagogy, however, may be brought before the full committee, which may ask the department to clarify their recommendations.
Remonstrance Review Period
If approved by the College, course requests are required to be placed on a Central University Remonstrance List so that other units and campuses have an opportunity to review them. After the 30-day remonstrance period, they are routed to the Office of the Vice-Provost for Undergraduate Education for final approval (see "Remonstrance Procedure" below for detailed information).
Please remember the following when using CARMIn:
Proposals for new courses and course changes should be examined and approved by the department (or program) before they are submitted to the College. Most departments have a faculty committee responsible for overseeing departmental curricular matters. The Chair's or DUS's approval of a course or curricular proposal is understood to signify a carefully considered departmental endorsement after faculty members in the department have had a chance to provide comments. Departments must discuss any issues of potential overlap or areas of concern with other departments and schools (and address these issues in their proposals) before sending a new course or course change proposal to the College.
Departments should exercise caution when they modify courses that might be in use on other campuses. Due to the shared system-wide Master Course Inventory, any change to a course initiated on the Bloomington campus will impact the entire IU system. The only exceptions to this rule are requests to discontinue a course and/or to modify course prerequisites because such requests are campus specific. Proposing a new course is sometimes less complicated than seeking significant revisions to a course already taught on multiple campuses. In order to ascertain which departmental course numbers are in use outside of IUB, run a query at Reports.
Please do not "recycle" course numbers. Using an "old" course number to refer to a new course creates duplication in the system-wide Master Course Inventory and can be confusing for advisors and students. Before proposing a new course or course change, departments should discuss the specific revisions and potential overlaps with other units that may be affected. Finally, prior to submission, be sure to reserve a new number for the course by contacting University Student Services and Systems (formerly Student Enrollment Services); email: USSScr
On the first workday of each month, a remonstrance list including all courses recently submitted to CARMIn will be distributed system-wide. Any faculty member or department with questions or concerns about a proposal on the list has a 30-day (strictly enforced) period to "remonstrate." Reasons for filing a remonstrance include
- equivalence of a proposed course with a course already shared in the Course Catalog
- confusion / overlap / redundancy with existing courses
- failure to obtain required approvals
- documented lack of resources or of faculty expertise to offer the proposed course
Out of respect for their colleagues, faculty members have used this privilege only sparingly. See additional information on CARMIn and the Remonstrance.
In the College, faculty and staff who have concerns about an undergraduate course or course change should direct all correspondence related to the filing and resolution of a remonstrance to John Lucaites (firstname.lastname@example.org Associate Dean for Arts and Humanities and Undergraduate Education, and copy David Halloran (email@example.com), Assistant Dean for Undergraduate Curriculum and June Hacker (firstname.lastname@example.org), Undergraduate Curriculum Coordinator. In this way, concerns are addressed by the appropriate people who will help ensure that the process is moving ahead expeditiously.
In the event that a remonstrance is filed, the two parties will correspond in a good-faith effort to address and resolve these issues. See University Remonstrance Guidelines. Until the remonstrance is withdrawn after the parties reach a satisfactory agreement, all changes are "frozen;" the process places the burden of proof on the proposer.
Please note the following:
- courses cannot be included in the College of Arts and Sciences Bulletin until they have gone through the remonstrance process
- once a course has gone through the remonstrance process, it is entered into the IU system-wide Course Catalog and is available for adoption by any campus in the university system. Before a campus teaches a course for the first time, its use on that campus needs to clear remonstrance
- Departments with time-sensitive proposals should contact June Hacker (email@example.com) to discuss their options.
Applying for CASE Special Course Designations-Existing Courses
NOTE: College of Arts and Sciences Education (CASE)-Following the 2011 implementation of campus-wide General Education on the IU Bloomington campus, the College adopted the new acronym "CASE" to designate courses that fulfill College-specific degree requirements for our majors. CASE will appear in this handbook and other official documents. The campus-wide General Education Curriculum has its own course review procedures. Departments can request special College-specific designations (CASE Breadth of Inquiry credit, CASE Culture Studies credit, CASE Intensive Writing credit, and CASE Critical Approaches credit) for existing courses or for proposed courses. To do so, please fill out the relevant CASE designation form. Requests for CASE special designations must be approved by the College. Always attach a copy of a syllabus when requesting special designations.
Please wait until approval has been granted before listing courses as carrying special designations in course descriptions, websites, blogs, or flyers.
Please bear in mind the following:
- only College of Arts and Sciences courses can be considered for any of these special College-specific (CASE) course designations.
- in some specific instances a course can carry more than one category of CASE designation (for example, EALC-E 251 Traditional East Asian Civilization carries CASE Social and Historical Studies credit and also CASE Culture Studies credit). However, a course cannot be classified in more than one CASE Breadth of Inquiry area (CASE A&H, CASE S&H, CASE N&M); see "CASE Breadth of Inquiry Credit" for a description of each area.
- students who sit in the same classroom and do the same work must receive the same credit. Since course numbers (such as EALC-E 251 in the last example) always carry the special designations that have been assigned to them, faculty and scheduling officers must be careful when joint-listing courses. Courses cannot be joint-listed if they carry incompatible designations (for example, if one course is designated CASE A&H and another course is designated CASE S&H). However, a course that does not carry any special designations can, with the prior approval of the Office of Undergraduate Academic Affairs, be joint-listed with a course that has special designations. To obtain approval, contact June Hacker prior to scheduling.
- courses can never be joint-listed if one course is at the 100/200 level and the other course is at the 300/400 level.
- courses can never be joint-listed if one course carries campus-wide General Education credit and the other does not. (So far, these General Education approvals apply only to courses at the 100 and 200 level).
- College courses should not be joint-listed with a course or courses from other schools.
- scheduling officers should no longer add attributes or notes for any CASE designations other than Intensive Writing.